Administration Intern

Administration Intern will be responsible for supporting Administration department in:

• Welcoming and taking care of visitors and candidates in a professional and friendly manner
• Cooperating with landlord and building suppliers (informing about all expected visitors/deliveries, reporting technical problems)
• Coordinating incoming and outcoming calls & emails
• Coordinating incoming and outcoming post correspondence (preparing, receiving, registering, visiting Post Office, ordering courier etc.)
• Taking care of Access Cards and new employees (updating database, making photos of new Hires, distributing Swipe Cards to new Hires etc.)
• Cooperation with HR (organising meeting rooms for interviews, taking care of candidates and new Hires, copying and scanning documents)
• Organizing business travels for employees and Clients coming to Poland (searching and booking flights and hotels, organizing taxi collections etc.)
• Taking care of Client’s visits (offering assistance with hotel, organising taxi transfers, booking and preparing rooms, ordering business lunches, set up lunches/tea/coffee for meetings, being open for assistance in case of any extra requests during their visits)
• Facility (taking care of office supplies and offering assistance with matters related to preserving good conditions of the office space)
• Providing help and assistance to all employees and guests when required

You are a perfect candidate if you:

• Have a good command of English (both spoken and written; B2 level)
• Possess good communication and organisational skills
• Have good command of Microsoft Word, PowerPoint, Excel and other Windows-based applications
• Enjoy working with people
• Are open-minded, proactive and supportive

We can offer you:

• 3 months long unpaid internship
• Flexible schedule (30-40 hours per week)
• Opportunity to work in multilingual environment